A registry type decides which registry a certificate belongs to and how its number looks, for example NWL-BHP/2026/112. Numbers are assigned automatically, one after another, separately in each registry and each year.
Available to organization Admins.
Create the registry type
- 1Open Certificates → Certificate registry types.
- 2Click Create registry type to expand the form.
- 3Enter a short Code, for example
OHSorFIRE_SAFETY. - 4Enter the Name, for example "Health and safety training register".
- 5Add a Description if other administrators need more context.
- 6Set the Number format.
- 7Leave Active switched on and click Create registry type.
Number format
The number format can use three placeholders:
{Code}— the registry type code,{Year}— the year of issue,{Sequence}— the next number in the registry.
For example:
{Code}/{Year}/{Sequence}
With the code NWL-BHP, this gives numbers like NWL-BHP/2026/112.
When to create more than one
One registry is enough for most organizations. Create separate types when you keep separate registers, for example one for health and safety training and one for fire safety. You can then filter the certificate registry by Registry type.
Where it is used
Choose the registry type in a certificate assignment. Every certificate issued through that assignment gets its number from this registry. If an assignment has no registry type, its certificates are issued without a number.
FAQ
Can I change the code later?
Try not to. The code is part of every certificate number, so changing it makes new numbers look different from earlier ones in the same registry.
Does the numbering start again each year?
Yes. In each registry, the sequence starts from 1 with the first certificate issued in a new year. Keep {Year} in the format so numbers from different years never repeat.
Can two assignments use the same registry type?
Yes. Certificates from both assignments then share one numbering.