Set fields and QR code on a certificate

Fields tell Skillsive which data should be inserted into the PDF. You can add text fields, dates, numbers, instructor signature, stamp, trainee signature, and the QR code.

Add a field in the visual editor

1. 1Open the certificate template.
2. 2Start the visual field editor.
3. 3Add a new field.
4. 4Drag it to the right place on the PDF.
5. 5Resize the field.
6. 6Select a data source, for example participant name, certificate number, or issue date.
7. 7Save changes.

For multi-page documents, switch to the correct page before placing a field.

Common data sources

The most common fields are:

• participant full name,
• certificate number,
• certificate title,
• issue date,
• training completion date,
• expiry date,
• organization name,
• instructor signature,
• stamp,
• trainee signature.

QR code

The QR code is used to verify the certificate. Skillsive adds it to the template automatically.

Do not remove the QR code or cover it with other fields. You can move and resize it, but it must remain readable on the printed or downloaded certificate.

Trainee signature field

Adding the Trainee signature field changes certificate finalization.

After issuing, the certificate waits for the trainee signature. You can collect it during issuing or later from the certificate registry. Only after the trainee signs is the certificate finalized with a digital signature.

If you do not add this field, the certificate is finalized automatically after issuing.

Mapping PDF form fields

If the PDF already has form fields, you can map those existing PDF fields to Skillsive data sources instead of placing fields manually.