The data processing agreement covers trainee data stored by Skillsive on behalf of the organization. It is required before the organization enters data that can identify specific people.
Available to organization Admins.
When the agreement appears
If the organization has not accepted the agreement yet, the Add trainee form shows only the basic fields — Nickname, Employee ID number, Employee position, Language and Country — and, next to them, a panel with the Open agreement and Accept agreement buttons.
After acceptance the form also shows First name, Last name, Sex, Phone number, Email and Sign-in code.
Accept the agreement
- 1Open Trainees → Trainee list.
- 2Expand Add trainee.
- 3Click Open agreement to read the document.
- 4If the organization accepts the terms, click Accept agreement.
- 5The form switches to the full set of fields — fill in the trainee's data.
You can also accept the agreement, check which version was accepted, by whom and when, on the organization's privacy page — see Privacy and data.
Why it matters
Skillsive can store trainee data, but the organization decides which data it enters and what legal basis it has for processing it. The agreement describes how that data is entrusted to the platform.
If the agreement is not accepted
You can still add a trainee with non-identifying data, for example a nickname. Full personal data needed for detailed reports or certificates will not be available.
Personal data in exports
CSV export can contain trainee personal data. Handle exported files according to the organization's data protection policy.
FAQ
Who can accept the agreement?
An organization Admin. Accept it only if you are allowed to do so on behalf of your company.
Can we withdraw the agreement later?
Yes, on the organization's privacy page. Withdrawing it anonymizes the data that identifies your trainees, and this cannot be undone.